Affiliate Council Minutes

Committee Minutes
IAFP 2011 – Sunday, July 31
Milwaukee, WI

Affiliates Present:

Board Members and IAFP Staff Present: Lee-Ann Jaykus, Isabel Walls, Katie Swanson, David Tharp,Lisa Hovey and Susan Smith.

Visitors/Guests Present: Christina Ritchey Wilson, Ohio; Franco Milani, Wisconsin; Joseph Odumeru, Ontario; Zeb Blanton, Florida; Michelle Danyluk, Florida; Diana Carolina Sanchez, Colombia; Anna Jesus, Nebraska; Zhinong Yan, Chinese North America; Mariza Landgraf, Brazil; Asia Alvarez, UAE; Shayma Alteneiji, UAE; Paul Gregory, Ontario; and Roger Cook, New Zealand.

Meeting Called to Order: 7:10 a.m., Sunday, July 31, 2011.

Recording Secretary of Minutes: Gloria Swick-Brown.

Call to Order: The meeting was called to order by Chairperson, David Lloyd, at 7:10 a.m. The agenda was approved and no added items (so moved and seconded).

Approval of Minutes for 2009 Meeting: The minutes for the 2010 Affiliate Council Meeting were approved and duly seconded.

Report from Affiliate Council Chairperson: David Lloyd congratulated the Taiwan Association for Food Protection for becoming the 48th Affiliate and that the president, Lee-Yan Sheen, would join us soon. David also thanked Fritz Buss and Franco Milani and the Local Arrangements Committee from the Wisconsin Affiliate for their preparations for this 100 year Anniversary Annual Meeting. David commented that there were 38 of the 47 affiliates that had submitted annual reports and asked that we improve next year.

Old Business: David Lloyd informed the Delegate Group that no recommendations from last year’s meeting had been submitted.

Report from IAFP President: Lee-Ann Jaykus welcomed everyone and reported on International meetings. Last year in Anaheim, we had a record attendance of 2,171 attendees and 154 booths. Already this year, we have 2,400 attendees and 160 booths. The Foundation has $968,000. Bogota had 600 plus attendees and in September we will host a meeting in Australia. There are also meetings coming up in Turkey and Dubai. The China Food Safety and Quality conference drew in more than 1,000 attendees. Our membership exceeds 3600 and 25% are International members. We have 24 Gold and 120 Sustaining members.

Report from the IAFP Office: David Tharp welcomed everyone to Milwaukee and shared the history of the organization with the Council. Thirty-five milk inspectors, including one from Australia and one from Canada, met in Milwaukee 100 years ago to form this organization. Seven years ago, we branched out to begin international meetings to interact, discuss and solve food safety issues. In September 2011, IAFP, AIFST, AAFP, and ICMSF are collaborating to host the 2nd Asia Pacific Symposium on Food Safety in Australia. February 2012, Bobby Krishna, from the United Arab Emirates, will again host the Dubai International Food Safety Conference; however, this year, it will be held in conjunction with IAFP’s First Middle East Symposium on Food Safety.

Our IAFP year starts September 1, 2011. Due to the downturn in the economy, the 2009 Annual Meeting was not as financially successful. Final tallies for 2011 are not available; however, 2010 was a positive year and our organization has been able to grow our “nest egg.” In 2011, we acquired new sponsorship and support. David thanked everyone. The question was posed from Tom McCaskey if the meetings in Europe were profitable. David said the meetings were more or less “breaking even” at this time in Europe, Dubai, Turkey, China and Australia. Tom asked if we are seeing a membership growth to which David replied that we were. Tom then said he felt the meetings were benefitting the organization. We now have $494,000, including the $226,000 added in 2010.

Report from IAFP Affiliate Liaison Staff: Susan Smith reported that 38 of the 47 Affiliates (80%) filed Annual reports for 2010. According to Bylaws, 100% is required. She will accept reports a few days past the deadline. Electric filing is still encouraged: however, hard copies should be bound and submitted for award consideration. She inquired if anyone had issues or problems submitting the reports. Susan reminded the Council that the Delegates and Presidents of the local Affiliates must be members of IAFP. There are still Affiliates not in compliance. If no meeting is reported, Susan will send an E-mail of inquiry. She will also send a tri-fold, meeting materials, PowerPoint presentation, and other meeting supplies, if requested. Web sites should be updated regularly and, if launching a new site, please inform her. Susan encourages affiliates to send articles about their meetings to put in the Affiliate View. Susan is always looking for candidates to be a part of the newsletter as it is a great way to brag about your Affiliate. Susan asked about our efforts to go green. She also recommended using the Executive Board Speaker Program as it is a great way to attain quality speakers.

Election of the Affiliate Council Secretary: David Lloyd announced that Tori Stivers of the Georgia Association for Food Protection received the sole nomination for Affiliate Council Secretary. (So moved and seconded.) Tori Stivers was voted by acclamation.

Affiliate Awards: David Lloyd presented the 2011 Affiliate Awards to the following:

Affiliate Membership Achievement – Texas Association for Food Protection

Affiliate Communication Materials – Florida Association for Food Protection

Affiliate Member Education – Florida Association for Food Protection

Best Affiliate Overall Meeting – Alabama Association for Food Protection

Ontario Food Protection Association will be receiving the C.B. Shogren Memorial Award at the Awards Banquet on August 3, 2011.

New Business:

• Tom McCaskey revisited the concern that PDG meetings continue to overlap with the Affiliate Council meeting. He felt that there should be a limited number of PDGs or schedule to accommodate the attendees. The PDGs could be rotated from year to year to help attendees participate more fully. Randy Daggs said that he heard the PDGs were scheduled without consideration for the Affiliate Council Meeting. He said that needs to be added to the scheduling first to eliminate conflicts. David Tharp commented that there would always be an overlap and suggested that the Affiliate Council meeting be moved to another date or time. Fred Reimers stated that companies send more than one representative to attend various PDGs.
• John Bruhn questioned the green policies of the IAFP, the Convention Center and the Hilton. He had not seen recycling containers and wondered if unused food was being donated to appropriate organizations. David assured all that the Hilton does recycle and almost every facility has a recycling program.
• Tom McCaskey suggested each Affiliate write and submit a one-page summary report to pass out to attendees to save time. Roger Cook said he wanted a two-minute face-to-face report as he doesn’t have time to read 48 reports. Acting as the Wisconsin Delegate Pro-Tem, Randy moved that an Ad Hoc Committee be formed to streamline the agenda to help shorten the meeting so we can attend the PDGs. Stephanie Olmsted seconded and the motion passed.
• Maria Teresa Destro raised a concern about younger affiliate members and the lack of involvement. New Zealand lost many of their board members and fears it won’t be able to fill those positions. The Nebraska Affiliate has lost many members, including board members, due to job changes, including those out-of-state. Texas is losing their long-time delegate due to retirement and looking for a strong replacement. Michigan and Illinois are having committee and membership issues. Gloria Swick-Brown stated that Ohio is dealing with similar issues by recruiting new membership, mentoring young sanitarians, inviting professors and students to present at our meetings, and inviting other Board members to attend the Affiliate Council Meetings.

Affiliate Reports: Delegates offered a summary of their respective Affiliate’s activities and accomplishments during the past year.

Recommendations to the Executive Board: Gary Cohen said we need an FTP site for uploading photos and documents.

Passing of the Gavel: Chairperson David Lloyd passed the gavel to Gloria Swick-Brown, signifying the beginning of her term as Affiliate Council Chair.

Next Meeting Date: 7:00 a.m., Sunday July 22, 2012.

Meeting Adjourned:  9:34 a.m.

Chairperson: Gloria Swick-Brown.

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