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Minutes
89th Annual Business Meeting
July 2, 2002 • San Diego, California
President-Elect Anna Lammerding welcomed attendees and introduced President Jim Dickson.
Moment of Silence
President Jim Dickson asked those present to observe a moment of silence in memory of departed colleagues.
Call to Order
The Annual Business Meeting of the International Association for Food Protection was called to order at 4:00 p.m. at the Manchester Grand Hyatt San Diego in San Diego, California. A quorum was present as defined by the IAFP Constitution.
With the approval of the Executive Board, President Dickson appointed Randy Daggs as Parliamentarian for the Business Meeting.
Minutes
Minutes from the IAFP 88th Annual Business Meeting were approved as they appeared in the November 2001 Dairy, Food and Environmental Sanitation. The motion was made by Ewen Todd and seconded by Michael Brodsky.
President’s Report
President Jim Dickson reported on programs and activities of IAFP over the past year. He noted we chartered two new Affiliates, the Southern California Association for Food Protection and the Brazil Association for Food Protection and an organizational meeting was held with Members from the United Kingdom interested in forming an Affiliate. The Korean Affiliate, with 32 Members attending the Annual Meeting, convened their Affiliate meeting at IAFP 2002.
President Dickson reported IAFP 2002 attendance was in excess of 1,400 attendees; the Journal of Food Protection in now available Online, with the July issue appearing Online June 25th; JFP manuscript submissions are up with 40% of those published being submitted from outside North America; DFES manuscript submissions are up and there is currently a backlog of manuscripts to print; and the Association’s Membership numbers continue to be very stable in unstable times.
President Dickson then presented Charters to the two new Affiliates. Maria Teresa Destro and Mariza Landgraf accepted on behalf of the Brazil Association for Food Protection and Margaret Burton and Jennylynd James accepted on behalf of the Southern California Association for Food Protection.
Tellers Committee Report
President Dickson provided the Tellers report on behalf of Lloyd Bullerman, Teller. From the ballots returned, there was a narrow margin between the two candidates. He announced that Jeffrey Farber was elected as Secretary for the 2002-2003 year. A motion by Michael Brodsky and seconded by Jenny Scott to accept the report and to destroy the ballots was approved.
JFP Management Committee Report
Roger Cook reported that in 2001 JFP increased the number of pages published from 1,800 to over 2,100 pages, the waiting time for publication after receipt of page charges, decreased from 7.44 to 2.44 months over the past year. JFP Online became a reality due to the work of the Sub-Committee formed last year and the IAFP staff. Roger noted that Members who add JFP Online to their Membership could save $24 in the US, which converts to a savings of $140 in New Zealand (Roger’s home country). He also reported that a Sub-Committee was formed to investigate submitting manuscripts electronically.
Committee recommendations to the Board include to proceed with efforts to print a JFP supplement on the International Conference of Microbiological Risk Assessment, organized by JIFSAN; formalize the policy for Letters to the Editor and add this to the “Instructions for Authors”; and to seek legal advice with respect to current policy on the assignment of copyright.
Roger recognized Larry Beuchat for his years as Scientific Editor that ended on December 31, 2001. He noted that Joe Frank and Mike Davidson joined John Sofos this year as Scientific Editors.
DFES Management Committee Report
Christine Bruhn reported that DFES submissions have increased during the past year, with 10 manuscripts backlogged for publication. She thanked the IAFP staff, specifically Donna Bahun, and Scientific Editor Bill LaGrange for their hard work. She noted that the Strategic Plan was reviewed and is essentially in final form, the Committee endorsed occasional reprinting of non-English language articles, and the Committee endorses a request to publish certain ILSI and other symposium abstracts in the journal.
Christine reported that the name change was revisited. She noted that the Executive Board was concerned that Applied Food Protection might be confused with JFP; the Committee discussed this in-depth and still preferred Applied Food Protection, however, a majority of the Committee was comfortable with the name Food Protection Trends with a byline such as “Science and News from the International Association for Food Protection.” The Committee leaves the decision to the Board noting that Bylaw changes will have to be brought before the Membership at the next Annual Business Meeting.
Foundation Fund Report
Harry Haverland reported that the programs supported by the Foundation Fund include: this year’s Ivan Parkin Lecturer, Dr. Mitchell L. Cohen, the Audiovisual Library, shipment of surplus journals to FAO for distribution to developing countries, speaker travel support that enables cutting-edge speakers to attend the Meeting, and the Developing Scientist program which is well received. He noted there are currently 2 Gold and 6 Silver Sustaining Members, with more than 60 regular Sustaining Members; the Silent Auction raised nearly $3,000 this year with a total over 4 years of $11,500; and a Corporate Challenge is ongoing, headed by Paul Hall.
He offered an idea on how to donate to the Foundation Fund: take a business card, attach money, check or credit card and give to the IAFP staff at the meeting to save postage. He then noted the Foundation Fund budget is $28,900, including a $500 increase for the Audiovisual Library. He stated the new goal for the Foundation is $200,000 by the end of 2002.
The Members of the Florida Affiliate then made an entertaining presentation of $1,000 for the Foundation Fund. The “skit” also stimulated more than $100 in cash contributions.
Affiliate Council Report
Peter Hibbard reported that there are currently 39 Affiliate organizations with 25 Delegates present at the Council meeting on Sunday. He noted they had a great meeting on Sunday with the following accomplishments: Steven Murphy was elected as the new Affiliate Council Secretary, the IAFP staff will work with the newly approved Non-Compliant Affiliate Timeline to keep more Affiliates current, discussion of the Membership Award led to the formation of a committee to investigate changing the criteria. The United Kingdom may become the newest Affiliate, the possibility of a military Affiliate is in the developmental stages and David Fry was congratulated on becoming a Fellow.
Peter offered his thanks to the Council and IAFP, especially to Lucia McPhedran for her efforts with the Affiliate Newsletter. Finally, Peter congratulated Gene Frey and wished him luck in his year as Affiliate Council Chair.
Executive Director’s Report
Executive Director David Tharp reported that IAFP sponsored a workshop on produce safety in Guatemala this year and also assisted with the ILSI Workshop on “Biological and Chemical Agents of Terrorism in Food” in December 2001, a 3-A entity, 3-A Standards, Inc., is being formed with IAFIS, 3-A Symbol Council, IDFA, and ADPI, and the number of Gold and Silver Sustaining Members has grown over the past year.
The General Fund Statement of Activity for the year ending August 31, 2001 was distributed showing results that added $15,006 to the General Fund balance. David reported that the Association enjoys an excellent cash flow even though the General Fund balance remained at a negative $1,500 at August 31, 2001. With the tough economic conditions this past year, David expected the Association to end the current year a little behind budget which is mostly attributable to the reduction in investment income. A nine-year trend for revenue and expense was also distributed showing revenues doubling since 1993.
David introduced staff members present and thanked them for their long hours and hard work in preparation for and during the Annual Meeting. David then asked President Dickson to come to the podium. President Dickson presented the President’s Award to Assistant Director Lisa Hovey in recognition of her efforts on behalf of the Association and noted that she had recently passed her certification test to become a Certified Association Executive (CAE).
Unfinished Business
No unfinished business was brought before the Annual Business Meeting.
New Business
President Dickson requested a motion to approve two proposed amendments to the Association Bylaws as printed in the May 2002 Dairy, Food and Environmental Sanitation. A motion to approve was made by Bob Sanders and a second by Stan Bailey. There was some clarification requested regarding Proposal 2 that was intended to delete any reference to PDG names so that a Bylaws amendment would not be required each time a PDG was added or removed. It was noted that the actual text should have preceded the deletion. The motion passed with 1 opposed.
IAFP Members offered suggestions and presented questions for consideration by the Executive Board.
• Ewen Todd asked that PowerPoint presentations from sessions be added to the Web site. President Dickson responded that we had tried to get Dr. Detwiler’s presentation last year but were unable to do so. It is hoped that we can obtain Dr. Cohen’s from this year’s meeting. It was noted that we need to clarify who owns the copyright
to these presentations and if each speaker would need to sign a release prior to posting.
• Ewen Todd noted that NEHA had their meeting at the same time. President Dickson responded that we make a good faith effort to avoid other association meetings.
• Ewen Todd commented that with the current IAFP Committee Meeting schedule he was unable to attend two committee meetings. President Dickson responded by explaining that there are more than 20 committee meetings and although we do our best with the scheduled times, we realize some Members aren’t able to attend all
the committee meetings they are interested in attending.
• John Bruhn asked if the Board has considered a concurrent meeting with NEHA. President Dickson responded that in the past, logistics did not work out. He also stated that we try to work with sister organizations when possible.
Adjournment
President Dickson adjourned the meeting at 5:02 p.m.
Respectively Submitted,
Kathleen A. Glass, Secretary
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