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Minutes 91st Annual Business Meeting
Moment of Silence
President Paul Hall asked those present to observe a moment of silence in memory of departed colleagues. Call to Order
The Annual Business Meeting of the International Association for Food Protection was called to order at 4:47 p.m. at the JW Marriott Desert Ridge Resort in Phoenix, Arizona. A quorum was present as defined by the IAFP Constitution. With the approval of the Executive Board, President Hall appointed Randy Daggs as Parliamentarian for the Business Meeting. Minutes
Minutes from the IAFP 90th Annual Business Meeting were approved, as they appeared in the November 2003 Food Protection Trends. The motion was made by Jack Guzewich and seconded by Michael Brodsky. President’s Report
President Paul Hall reported on programs and activities of IAFP over the past year. He reported that a group met to explore forming a Membership Committee to assist with membership growth. A meeting was also held to form a Food Toxicology and Food Allergens PDG. Ed Zottola was selected as the Scientific Editor of Food Protection Trends with John Cerveny serving as interim Editor during the selection process, and FPT manuscript sub-missions were down last year. The Journal of Food Protection received 80% of its manuscript sub-missions online. JFP Online now has over 700 users, including 60 institutional subscribers, and the use of online membership renewal and online Annual Meeting registrations increased over the prior year. Paul noted that two new awards, the Presidential Lifetime Achievement Award and the John H. Silliker Lecture Award would be presented at the Awards Banquet. The Student PDG involvement continues to grow at the meeting with the first Student Mixer to be held this year. IAFP 2004’s program included 6 concurrent sessions, record attendance with over 1,550 attendees, 128 exhibit booths, a 20% increase in sponsorships, and 3 workshops were held this year. President Hall then presented an Affiliate Charter to David Ludwig and Christopher Reimus who accepted it on behalf of the Arizona Environmental Health Association.
Tellers Committee Report Mark Carter, Teller, reported there were 725 votes received, with 8 being illegal. Gary Acuff was elected as Secretary for the 2004–2005 year. A motion by Bob Sanders and seconded by LeeAnne Jackson to accept the report and destroy the ballots was approved. JFP Management Committee Report
Chairperson Roger Cook reported that a record number of manuscripts were submitted in 2003; JFP Online subscriptions had increased and he noted it was felt membership renewal forms need to offer a clear method for selecting JFP Online over the print version. The Journal will be publishing three supplements that should be monitored to ensure they do not interfere with other manuscripts being published. He noted that an author response to a Letter to the Editor was 15 pages in length when received and that guidelines should be developed to limit response length. An issue of financial disclosure was discussed regarding a manuscript where it was not clear that the authors worked for the company that supported the research. He noted that the Committee asked staff to investigate the financial implications of implementing online reviews. Roger thanked the staff and the Scientific Editors for their hard work and noted that Mike Davidson had agreed to another 4-year term. It was also recommended that Board consider adding another Scientific Editor due to increased manuscript submissions. FPT Management Committee Report
Fred Weber reported 23 people were in attendance at the Food Protection Trends Committee Meeting. The Committee welcomed David Golden as Vice Chair of the Committee. There were no “Thoughts on Food Safety” articles published in 2003, a policy for handling articles of a sensitive nature was developed, and the 2002 and 2003 ILSI Symposia will be published in FPT. Fred noted that articles containing opinions should be included in “Thoughts on Food Safety,” and a request for readership input will be published. The Committee will recommend establishing a system for online manuscript submissions for FPT, investigation of the cost of FPT to be carried by an index service, publication of full-length articles online, and to include an Editor’s Musings section in FPT. Ed Zottola was welcomed as Scientific Editor. Foundation Fund Report
Gale Prince reported there were 70 submissions to the Developing Scientist competition this year and that the Ivan Parkin Lecture continues to be supported by the Fund. He noted the Committee is looking at how to get people involved, to recognize contributors, and to expand the speaker fund to assist Annual Meeting speakers with their travel expenses. He indicated the Committee recommended 10% of the projected annual Foundation revenue be allocated to support speakers. New Members have been added to the Committee, which now numbers 12. The Committee recommends that terms on the committee be increased from 2-years to 3-year terms. This change to the term will need to be reflected in the Bylaws. Gale announced that over $4,600 was raised through this year’s Silent Auction. Upon conclusion of his report, a very creative presentation of a $1,000 check for the Foundation Fund by members of the Florida Association for Food Protection was made. The presentation incorporated a skit highlighting the summer Olympics being held in Greece but with a food safety twist. Affiliate Council Report
Steve Murphy reported there were 43 in attendance at the Committee Meeting, 26 Affiliates represented, and there are now 40 Affiliates. An informational breakfast meeting was held with 45 people in attendance from Japan, Australia, New Zealand and Thailand to explore forming new Affiliate organizations in those countries. The Council recommended that Affiliate Meeting speakers submit their presentations to the IAFP office for publication in FPT. Steve requested Affiliate officers and members to submit pictures from their meetings to the IAFP office so that a PowerPoint presentation can be assembled for showing at next year’s Annual Meeting in Baltimore. Executive Director’s Report
David Tharp reported on the financial condition of the Association and stated that for the first time in more than 15 years, as of August 31, 2003 the Association’s General Operating Fund carried a positive fund balance into the current fiscal year. The balance stood at $28,000 at September 1, 2003. He further explained that there has never been a cash flow problem at any time during the prior years; the Association has always been able to pay its obligations timely. David further explained that holding a negative General Fund balance meant that if the Association were to discontinue as a business entity, full payment of its debt to vendors and Members would not be possible. In addition, it was pointed out that for an Association that has been around as long as IAFP (more than 90 years), it was unacceptable to hold a negative General Operating Fund balance. Besides the news of finally reaching the goal of a positive General Fund balance, David told that this current fiscal year looks to be a record-breaking income year for the Association. Financial results for the year ending August 31, 2004 will not be available until completion of the audit that will be presented to the Executive Board in early November. Expenses have been held in check during the year and with the financial success of IAFP 2004; David was optimistic that the General Fund balance is headed in the right direction. David thanked the IAFP staff for their hard work and perseverance. It takes many hours of extra effort and lots of dedication for the staff of 10 to organize IAFP’s Annual Meeting. David Ludwig, Aimee Upton and Chris Reimus organized the Local Arrangements Committee (LAC) from our newest Affiliate, the Arizona Environmental Health Association (AEHA). David Tharp recognized the work put forth by AEHA and the LAC Chairs. Lastly, David thanked the Executive Board for their support of him and the IAFP staff over the past year. Unfinished Business
A tabled Bylaws Amendment from the 2003 Business Meeting was brought off the table with a motion from Jack Guzewich and a second from Kathleen Rajkowski. A motion was made by Anna Lammerding and seconded by Fred Weber to accept the Amendment as tabled last year. Discussion of the motion was held. Constitution and Bylaws Committee Chair Ron Case explained that, during the Committee’s discussion, they arrived at a recommendation that the amendment is not necessary for inclusion in the Bylaws. A vote was taken and the motion failed. New Business
Past President Anna Lammerding presented David Tharp with the “Nascow Stockyard Cow,” a miniature version of the cow from CowParade™ held in cities around the USA. No new business was brought before the Annual Business Meeting. Adjournment
President Hall adjourned the meeting at 5:53 p.m.
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