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Committee Minutes
IAFP 2007– July 8, 2007
Held at Disney's Contemporary Resort
Lake Buena Vista, Florida
Affiliates Present:
Alabama Tom McCaskey
Alberta Lynn McMullen
Associated Illinois Dennis Gaalswyk
Australia Trish Desmarchelier
Brazil Maria Teresa Destro
British Columbia Terry Peters
California John Bruhn
Capital Area Carl Custer
Florida Peter Hibbard
Georgia Sid Camp
Indiana Helene Uhlman
Metropolitan Don Schaffner
Michigan Janet Phelps
Missouri Steve Sikes
New York Steve Murphy
New Zealand Roger Cook
Ohio Gloria Swick-Brown
Ontario Kathy Wilson
Pennsylvania Eugene Fry
Southern California Margaret Burton
Texas Fred Reimers
United Kingdom David Lloyd
Upper Midwest Dan Erickson
Washington Stephanie Olmsted
Wisconsin Randy Daggs
Board Members and IAFP Staff Present: Frank Yiannas, Gary Acuff, Stan Bailey, Vickie Lewandowski, Jeffrey Farber, Lee-Ann Jaykus, David Tharp, Lisa Hovey and Leilani McDonald.
Guests: Joe Heidenreich, Norway; Kathleen Glass and Cynthia Michalski, Wisconsin.
Meeting Called to Order: 7:08 a.m.
Recording Secretary of Minutes: Carl Custer.
Call to Order: The meeting was called to order at 7:08 a.m. by Affiliate Council Chair Maria Teresa Destro. There were 37 members and guests present. The minutes of the 2006 Affiliate Council Meeting were reviewed and pproved.
Report from Affiliate Council Chairperson: Maria Teresa Destro acknowledged the 2007 Affiliate Award winners and announced a new Affiliate, Australian Association for Food Protection. She briefly introduced Leilani McDonald as Affiliate Staff Liaison. Affiliates were thanked for completing the 2007 Affiliate Survey. Leilani McDonald will E-mail the summary of survey feedback.
Report from IAFP President, Frank Yiannas: Frank Yiannas provided a report summarizing projects and activities over the past year. Membership dues have been restructured, leading to a 10 percent increase in Membership since January 1. It is now more affordable to join IAFP and Members may select the services or journals they wish to receive. Gold and Silver Sustaining Memberships have also increased over the last year. JFP Online continues to increase its reach, especially internationally, and the IAFP Web site has more than 24,000 monthly visitors. Frank announced that more than 2,000 attendees are expected at IAFP 2007 and that sponsorship increased this year. The Student PDG again is actively involved with supporting the Annual Meeting by serving as room monitors, holding their 8th student luncheon, and organizing a student mixer and job fair. Frank also stressed IAFP’s international involvement through the second European Symposium on Food Safety that was held in Barcelona, Spain, in November 2006. The Third Symposium is scheduled for October 2007 in Rome, Italy , along with a planned symposium for June 2008 in Latin America, most likely Brazil. IAFP also assisted in program development for a food safety conference to be held in Beijing , China , in September 2007. IAFP also supported Board Members’ travel to Affiliate meetings recently held in Brazil , United Kingdom, New Zealand, and Korea, in addition to travel support for North American Affiliate meetings.
Report from the IAFP Office: David Tharp, Executive Director, reported that IAFP was in its best financial condition ever as of the last audited financial statements, August 31, 2006. The General Fund held $578,000 on that date, with the statement of activities showing $75,000 added from the fye August 31, 2006 operations. David explained that IAFP has targeted to hold 50 percent of its operating budget in the General Fund. For the current year, that goal would be $1.2 million, which puts IAFP about half way there. The Foundation also continues to grow, with a current balance of just more than $600,000. This includes a recent contribution from ConAgra of $150,000. The goal continues to grow the Foundation to $1 million by 2010. The Foundation once again sponsored Student Travel Scholarships, supporting five students for 2007: two from North America, two international, and one from a developing country. The students will be introduced at the Opening Session.
Leilani McDonald reminded those present that she is available to assist and serve the needs of their Affiliate organizations. As recommended to the Board in 2006, he will prepare and send a DVD of Annual Meeting photos to Affiliates for viewing at their meetings. She invited affiliates to maintain communications and correspondence with her at the IAFP office, so that activities and photos could be published in the quarterly Affiliate View and a new Affiliate DVD slide show be created for 2008.
Election of the Affiliate Council Secretary: Maria Teresa Destro announced that Roger Cook of the New Zealand Association for Food Protection received the sole nomination for Affiliate Council Secretary. Fred Reimers moved to call the vote; seconded by Lynn McMullen. Roger Cook was voted by acclamation.
Unfinished Business: The Affiliate slide show, absent in 2006, had been updated to a DVD slide show by Leilani McDonald and was playing continuously as Affiliates arrived for the meeting. The DVD was also being played continuously at the Affiliate booth.
New Business: Maria Teresa Destro opened discussion on the lack of an Affiliate Educational Session for the second year in a row, asking whether efforts should continue in the future. Discussion led to suggested topics and speakers, indicating a desire to continue efforts to hold the session. Maria Teresa Destro raised the issue of who should organize the session, and if a procedure, checklist, or other means of planning assistance could be established for future years.
Randy Daggs recommended that a local speaker be arranged for IAFP 2008 in Ohio, and that an Affiliate committee should fund expenses such as the room and beverages.
David Tharp, IAFP Executive Director, explained that the local Affiliate is often so busy with Local Arrangements obligations that it should not be expected to deliver the session without financial and planning help from all Affiliates. He asserted that it is difficult to host a quality session for under $2,000, and that the overall expense is often undermined by low attendance. He recommended the development of an organizing committee, noting that the Board has contributed $500 to the session in past years. Seconded by John Bruhn, who also recommended that the local Affiliate host a meal. Peter Hibbard suggested that session attendance could increase if the session were held on Sunday, since travel time for many attendees prevents their attendance at Saturday functions; Terry Peters acknowledged the problem with travel time on Saturdays. The importance and expense of offering refreshments was briefly discussed. Tom McCaskey recommended holding the session during the Affiliate Council Meeting, which could begin one half hour earlier; seconded by John Bruhn. Roger Cook commented that Saturday workshops may conflict with the Saturday session. Maria Teresa Destro maintained that the session continue to be scheduled prior to the Welcome Reception, and Steve Murphy asked for a show of hands in favor of Saturday afternoon (eleven raised). Stephanie Olmsted suggested an educational session on Web site construction; Don Schaffner offered to present this topic in 2008. Janet Phelps suggested the topic of leadership development. Randy Daggs moved to form a committee to organize an educational session to be held during the Affiliate Council Meeting; seconded by Sid Camp; passed. Volunteering for the committee were Janet Phelps, Don Schaffner, Carl Custer, and Gloria Swick-Brown. Maria Teresa Destro announced that only 18 of the 42 Affiliates had submitted the required Annual Report in March, and that this is the Association’s only way to assess an Affiliate’s level of activity for recognition. It was agreed that the monthly E-mail reminders to Affiliate officers were effective, but that the reminder should emphasize the Affiliate Secretary’s responsibility in completing and submitting the report. Fred Reimers explained that his Affiliate’s officers all review the final report before it is submitted, to ensure accuracy and adherence to the filing deadline. It was acknowledged that the Report is required and that the possibility of appearing on a “list of shame” of non-filing Affiliates might encourage more to file. John Bruhn commented on the low turnout of Delegates at this meeting.
Recommendations to the Executive Board: Recommend using affiliate delegates’ experience for 100th anniversary e.g. Gloria Swick-Brown and Helene Uhlman.
Board response: When a 100th Anniversary team is assembled, Affiliate Council members will be included.
Affiliate Reports: Delegates offered a summary of their Affiliate’s activities and accomplishments in the past year.
Passing of the Gavel: Chairperson Maria Teresa Destro passed the gavel to Carl Custer, signifying the beginning of his term as Affiliate Council Chair.
Next Meeting Date: Sunday, August 3 at IAFP 2008.
Adjourned: 9:42 a.m.
Chairperson: Maria Teresa Destro.
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