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Affiliate Council Approved: August 6, 2000
Executive Board Approved: November 12, 2000
I.Name
The name of this group shall be the Affiliate Council (Council) of the
International Association for Food Protection (IAFP).
II.Purpose
The purpose of the Affiliate Council is to be an advisory body to the
Executive Board of IAFP, to represent the interests of the Affiliate
Associations to the Executive Board, to assume the responsibility of the IAFP
Awards Committee, and to serve as the means for the interchange of ideas and
recommendations on programs, awards and procedures among and between the
Affiliate Associations and the Executive Board.
II.Organization A. Membership:
The Affiliate Council shall consist of a designated member (known
as a delegate) from each affiliate in good standing in their affiliate
and in IAFP. The IAFP Vice-President shall act as Board Liaison. A
member of the IAFP staff shall also serve as a liaison.
No individual shall receive compensation above expenses paid by their affiliate
for services as a member of the Affiliate Council.
B. Officers of the Affiliate Council:
1. The members shall elect from the delegates, a Chairperson and Secretary.
The Secretary of the Affiliate Council shall be elected to serve for two years,
serving as Affiliate Council Secretary the first year and automatically
succeeding to the Affiliate Council Chairperson the second year. In the absence
of the Chairperson due to death or resignation, the Secretary shall serve the
remainder of the Chairperson’s term and then his/her own term as Chairperson.
2. Duties of the Officers of the Affiliate Council:
- The Chairperson shall:
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Preside at all meetings of the Council;
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Serve as a voting member of the IAFP
Executive Board;
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Work with the IAFP staff to establish the
agenda for the Affiliate Council meeting;
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Appoint all Council committees and task
forces;
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Report annually on the activities of the
Council to the IAFP members during the Annual Business Meeting of IAFP;
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Bring the concerns and problems of the
Affiliates to the attention of the Executive Board;
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Provide regular communication through the
year to the Affiliate Delegates regarding the activities of the Board
and work with the IAFP staff to prepare a newsletter for Affiliates;
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Work with the IAFP staff to establish new
Affiliates and to strengthen and encourage existing affiliates;
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Chair the Affiliate Council Nominating
Committee;
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Serve on the committee for Affiliate
Awards;
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As past Chairperson, chair the IAFP
Awards Committee and oversee selection of the Association’s
awards including the Sanitarian’s Award, the Educators Award, the
Harry Haverland Citation Award, the Maurice Weber
Laboratorian Award and the Harold Barnum Industry Award, and recommend
members for 3-year staggered term Awards Committee appointments as
they become due;
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Represent the association and perform
other duties as assigned by the President of IAFP;
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Perform other duties as usually fall upon
the presiding officer.
b. The Secretary shall:
- Keep an accurate record of the proceedings and
activities of the Council;
- Assume the duties of the Council Chairperson in the
absence of the Chairperson;
- Keep a current record of delegates to the Council;
- Serve as an ex-officio, non-voting member of the IAFP
Executive Board, without travel support unless approved by the Executive
Board.
3. Election of Officers:
- The Nominating Committee (See Section V) will:
- Request nominations for Council Secretary;
- Screen nominated candidates and determine their
eligibility and willingness to serve;
- Select candidate(s)for the position of Council
Secretary.
4. Election Process:
- Affiliate delegates shall vote by direct election during
the Affiliate Council Meeting on candidate(s) proposed by the
nominating committee and those proposed from the floor;
- The candidate receiving the majority of the votes cast at
the meeting shall be declared elected;
- The newly elected Affiliate Council Secretary will be
introduced at the IAFP Business Meeting and will take office at the
same time as the new IAFP officers.
C. Operations:
The Affiliate Council shall be governed by the Operational Guidelines.
A copy of the current Affiliate Council Operational Guidelines shall
be filed with the Executive Director of IAFP.
IV.Meetings
Frequency and Purpose:
The Affiliate Council shall meet at the time of the IAFP Annual Meeting. The
Affiliate Council may meet at other times as necessary to conduct the business
of the Affiliate Council. The time and place shall be determined by the
Chairperson.
B. Quorum:
A quorum, for any assemblage to conduct business,
shall consist of at least 10 delegate members present. Affiliate Council
business may be conducted by majority vote of those members present at any
meeting. Each delegate shall represent only one affiliate. There shall be no
proxy votes.
A quorum, for all Affiliate Council business that takes place
independently of an assemblage, shall consist of a majority of delegate members.
Affiliate Council business may be determined by recorded majority vote of all
delegate members taken by mail, e-mail, telephone, or facsimile ballot. Each
delegate shall represent only one affiliate.
V.Committees:
A. Nominating Committee:
There shall be a Nominating Committee consisting the Council Chairperson,
Council Secretary and Past-Chairperson.
B. Other Committees:
The Council Chairperson shall appoint additional committees as
needed.
VI. Amendment of Operating Guidelines:
The operating guidelines may be amended by a majority vote at the Affiliate
Council Annual Meeting. Amendments become effective after approval by the
IAFP Executive Board.
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