Information for Organizers and Presenters

Important Deadlines

  • - Early Registration Deadline (Prices Increase after this Date)
  • June 30, 2017 - Technical and Symposium Presentations must be uploaded to the online speaker's corner
  • July 9-12 - IAFP 2017 in Tampa, Florida

IAFP Commercialization Policy

IAFP enforces its Commercialization Policy in order to restrict commercialism in technical manuscripts, graphics, oral presentations, poster presentations, panel discussions, symposium papers, and all other type submissions and presentations, so that scientific merit is not diluted by proprietary secrecy. Click here for the full policy.

Information for Symposium and Roundtable Sessions

AV and room setup – Roundtable sessions will not have AV in the room. Roundtable participants should not have presentations. Symposium sessions will have a laptop computer, data projector and screen provided in the session room.  Presentations should be created in the 16:9 format for best screen resolution. 

Registration – All presenters must register for IAFP 2017. 

Presenter Changes – It is important to keep the IAFP office up to date if there are any changes to your session. In the event that titles, presenters, etc. change, please send an e-mail immediately to Tamara Ford (tford@foodprotection.org).

Recording – IAFP 2017 sessions are audio recorded and posted on the IAFP Website post meeting. Presenters will be given an opportunity to give or deny recording permission when they upload their presentation prior to the meeting. Instructions for uploading your presentation will be sent to you a few weeks before the meeting. Denial of permission means that your presentation will not be available on the IAFP Website after the meeting.

Information for Abstract Presenters

Registration – All presenters must register for IAFP 2017. To register at the lowest registration price, register bythe early registration deadline. 

Presenter Changes – It is important to keep the IAFP office up to date if there are any changes to your abstract. In the event that titles, presenters, etc. change, please send an e-mail to Tamara Ford (tford@foodprotection.org).

Withdraw Rules - To ensure a successful IAFP Annual Meeting, it is essential for scheduled technical and poster presenters to appear at the time and date specified to give their presentation. Presenters who are unable to present should find a replacement presenter. If it is necessary to withdraw an abstract, IAFP must be notified in writing no later than two weeks prior to the meeting. Withdrawals made after the 2-week deadline will be subject to the non-presentation policy. Failing to present an accepted abstract at the scheduled time and place, or failure to find a replacement presenter, will result in the presenter being prohibited from presenting an abstract at any IAFP-sponsored meeting through the conclusion of the next year's Annual Meeting. To withdraw, send an email to Tamara Ford (tford@foodprotection.org).

Information for Posters

Presentation Information – Each accepted poster will be on display for one day during IAFP 2017 (either Monday, Tuesday or Wednesday). Each presenter will be asked to stand at their poster at designated times during the assigned day. Poster presenters will receive their assigned day, presentation times and poster board assignments via e-mail from the IAFP Office. The information is also available in the searchable program.

Poster Size – Freestanding boards 48" high by 96" wide (121.9 cm × 243.8 cm) will be provided for presenting posters. Handouts may be used, but audiovisual equipment will not be available. IAFP will provide push pins to adhere posters to boards. Please note: INCLUDE THE TITLE PROMINENTLY WITHIN YOUR POSTER. POSTER TITLE HEADERS WILL NOT BE PROVIDED.  Please enter through XXXXXX door to the exhibit hall to set-up your poster.

Board Assignments – You must place your poster on your assigned board. Board assignments can be found in the searchable program. A P1 number means that your poster will be presented on Monday, a P2 number designates Tuesday and a P3 number designates Wednesday. The number after the hyphen designates the board number.

Tube Storage – Storage units will be available in the poster area for you to store poster tubes while your poster is on display. Do not leave poster tubes on the floor by your poster. Place them in the tube storage containers.  Please put your name on the tube.  

Information for Technical Presentations

Length of Talk – Technical (oral) presentations are 15 minutes long (including questions and answers).

AV and Room Setup – A PC laptop computer, data projector and screen will be provided in the technical session room.

Recording – IAFP 2017 sessions are audio recorded and posted on the IAFP Website post meeting. Presenters will be given an opportunity to give or deny recording permission when they upload their presentation prior to the meeting. Instructions for uploading your presentation will be sent to you a few weeks before the meeting. Denial of permission means that your presentation will not be available on the IAFP Website after the meeting.